A cleaning service invoice template helps residential and commercial cleaners bill clients professionally for every job — whether it's a weekly house clean, a one-off deep clean, an end-of-tenancy clean, or a commercial office contract. This guide covers what to include, how to price and structure your services, and gives you a free PDF template to download right now.
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What to Include on a Cleaning Service Invoice
- Your cleaning business name and contact details — phone, email, address
- Client's name and property address — the location being cleaned
- Unique invoice number — sequential, e.g. CLEAN-001
- Service date(s) — the date(s) the cleaning was carried out
- Invoice date and payment due date
- Type of clean — standard clean, deep clean, end-of-tenancy, move-in, commercial
- Number of cleaners and hours — or a flat rate per service
- Add-on services — oven cleaning, carpet cleaning, window cleaning, fridge cleaning
- Supplies charge — if you provide cleaning products
- Total amount due
- Payment terms and payment details — bank transfer, cash, PayPal
Cleaning Service Invoice — Example Line Items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard home clean — 3 bed, 2 bath (service date: 5 May 2026) | 1 | $120.00 | $120.00 |
| Oven deep clean add-on | 1 | $45.00 | $45.00 |
| Carpet steam cleaning — living room and master bedroom | 1 | $80.00 | $80.00 |
| Cleaning supplies (provided) | 1 | $15.00 | $15.00 |
| Subtotal | $260.00 | ||
| Total Due | $260.00 | ||
Pricing Models for Cleaning Services
Flat Rate Per Clean
The simplest model for both you and your client. Charge a fixed price based on the property type and size — e.g. $90 for a 1-bed apartment, $130 for a 3-bed house. Clients know exactly what they'll pay, making it easy to book regularly. Factor in your hourly rate and typical time to clean each property type when setting your flat rates.
Hourly Rate
Charge per hour per cleaner. Common for first-time clients, unusual properties, or jobs where the scope is unclear. On the invoice, list the number of cleaners, hours worked, and your hourly rate per person. Hourly billing gives transparency but can cause clients to feel anxious about the clock running.
Room-Based Pricing
Charge per room or area cleaned. Common for end-of-tenancy and commercial cleans where the scope is defined by space. List each room or area as a separate line item with a price per room.
Tip for recurring clients: Issue invoices after each clean rather than in advance. For weekly or fortnightly clients, you can also send a monthly invoice covering all cleans that month — list each service date as a separate line item on the same invoice.
Common Cleaning Service Add-Ons to Invoice Separately
- Oven cleaning — $35–60 depending on size and condition
- Fridge cleaning — $20–35
- Interior window cleaning — priced per window or per room
- Carpet steam cleaning — priced per room or per square metre
- Blind cleaning — priced per blind or per set
- Wall spot cleaning — hourly add-on rate
- Garage or outdoor area cleaning — flat add-on fee
- Move-in / move-out premium — surcharge for properties that haven't been cleaned recently
Cleaning Service Payment Terms
Most residential cleaning businesses collect payment on the day of service or within a few days. Commercial cleaning contracts typically use Net 14 or Net 30. Options that work well:
- Due on receipt — pay immediately after the clean. Best for one-off cleans and new clients.
- Net 7 — pay within 7 days. Good for regular residential clients with a trusted relationship.
- Monthly invoicing — for commercial office contracts. Invoice on the 1st of the following month for all cleans that month.
- Upfront payment — for end-of-tenancy and move-out cleans where the property is being vacated. Avoids chasing payment after the client has moved.
Do Cleaning Businesses Need to Charge Tax?
- United States: Cleaning services may be subject to state sales tax — rules vary significantly. Some states (e.g. Texas) tax cleaning services; others (e.g. California for residential cleaning) do not. Check your state's revenue department.
- United Kingdom: VAT at 20% applies if your annual turnover exceeds £90,000.
- Australia: GST at 10% applies once your turnover exceeds AUD $75,000.
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